Description of Event (Required)
*At its sole discretion, Swope Health reserves the right to restrict the use of our space for any event not in keeping with our mission or terminate Organization’s use of our space immediately .
The following terms and conditions apply to use of the Community Spaces at Swope Health (the “Facility”):
Products and services may not be sold or advertised in the Facility unless sponsored by Swope Health. You may acknowledge sponsoring organizations with a one-line logo or acknowledgement of their sponsorship on a brochure or PowerPoint slide.
Any tradeshows, health fairs, screenings, blood drives or the like that are held on site must be hosted by a 501(c)(3) group and are restricted to vendors who are also 501(c)(3) organizations. Participation by a for-profit organization may be granted on an exception basis with pre-approval from a sponsoring member of the Swope Health Senior Leadership Team.
Organizations that use the Facility are not to pose any dangers to the health, safety, or welfare of anyone present, including themselves. Guests and participants in programs held within the Facility should not stand on chairs or tables, run, or engage in activity involving gymnastics, physical dexterity, strength, or endurance. Any person who engages in such activity does so at his or her own risk and may be asked to leave the Facility.
The use of the Facility does not include any right to use Swope Health’s name or logo except to identify the event location, unless specific written permission has been granted and approved by the Community Relations Department. All promotional material should be submitted for review prior to final printing and/or distribution.
Outside food or beverage is permissible, pending approval of the overall request. At no time shall alcoholic beverages be brought into the Facility. Catered food is intended to be consumed in the Facility and the expectation is that the food will be prepared in accordance with all applicable state, city and county laws as it relates to food service. Swope Health reserves the right to refuse food service activities that may interfere with business operations.
Smoking and drug use of any kind are prohibited in the Facility including the parking lot.
After-hours events may incur a small fee to cover the cost of additional security and staff needed to effectively manage the Facility during the event. If fees apply, the Organization will be notified upon approval of the Community Space use request and payment will be due no less than 5 days prior to the event.
Exercise classes should only be taught by a certified personal trainer and the participants in the exercise class must sign a waiver that the participant has a physician’s approval and is physically able to participate in the exercise class.
Release and Indemnification:
The organization listed below ("Organization") agrees to and does release, indemnify and hold harmless Swope Health, its related entities, and their officers, directors, employees, agents, and contractors (the "Indemnified Parties"), from and against any and all claims, liability, damages, judgments and costs (including reasonable attorneys' and expert witness fees) (the "Liabilities") that may arise from or relate to the use of the Facility by the Organization, its employees, agents, contractors, invitees, and guests. This release, indemnification and hold harmless agreement applies regardless of the form of action or type of damage but shall not apply to the extent the Liabilities arise out of or relate to the Indemnified Parties' gross negligence or intentional or willful misconduct. This release, indemnification and hold harmless applies even if the Liabilities arise from or are related to the Indemnified Parties' negligence.
Organization represents and warrants that it maintains, and shall throughout its use of the Facility, general liability insurance with policy limits sufficient to protect and indemnify the Indemnified Parties from and against any Liabilities that may arise from or relate to the use of the Facility by the Organization, its employees, agents, contractors, invitees, and guests. The Facility shall be listed as an additional insured under such policy, and Organization shall forward a certificate of insurance verifying such insurance upon the Facility’s written request, which certificate will indicate that such insurance policies may not be canceled before the expiration of a 30-day notification period and that the Facility will be immediately notified in writing of any such notice of termination.
CANCELLATIONS PRIOR TO USE:
If the Organization must cancel a Use Period prior to commencing use, a written notification of cancellation must be received by the Facility at least ten (10) days prior to the start date of the Use Period. Fees are 100% non-refundable in the case of a cancellation made less than 10 days before the Use Period start date. COVID. Organization agrees to abide by all Emergency Executive Orders, if any, in effect in the State of Missouri with regards to the COVID-19 pandemic and to use prudent judgement in the management of its guests. This includes adherence to any national, statewide or local limitations placed on maximum occupancy, distancing of guests, screening and contact tracing. In addition to the other indemnification obligations hereunder, Organization agrees to indemnify and hold Facility harmless from and against any and all reasonable losses, costs, liabilities, damages, and expenses, from or incurred in connection with the risks and activities outlined in this section.
On behalf of, and as an authorized representative and agent for, the Organization, I agree to the terms and conditions for using the Facilities listed above, including the Release and Indemnification.